Financial Aid Guidelines

General Guidelines


  • Apply for aid by filing your Free Application for Federal Student Aid () by March 1. 鶹ýAV’s FAFSA code number is 003813. The deadline for the WV Grant application is April 15, but we encourage early filing.
  • Promptly send any requested information.
  • Receive your award letter.
  • If you want to accept your Direct Loan:
    • Complete Direct Loan Master Promissory Note online at
    • Complete Entrance Counseling for Direct Loans online at v 
  • Register for classes.
  • Review billing information through Current Student EdNet account.
  • Be fully accepted with Admissions.
  • Keep correct address and phone number on file with Admissions and the Registrar's Office.
  • Read all information carefully and know the status of your file.


Consumer Information

The following provides information regarding various aspects of financial aid and 鶹ýAV.

  • Information regarding financial assistance available to students enrolled at the institution is provided by the Financial Aid Office and is available on the website, in the online catalog and in the office.
  • Information regarding the state financial aid programs is available at .
  • Institutional information is available on the website, in the online catalog, and fact book which is located in the Academic Affairs Office.
  • The institution’s retention, graduation and transfer rate: Academic Affairs Office supervises the information that is submitted to IPEDS which is then provided to (FAFSA submission confirmation page also provides to students the graduation and transfer rates of all schools listed on their FAFSA.)
  • The institution’s annual campus security report, annual fire safety report, and Drug and Alcohol Abuse Prevention policy and standards of conduct: Student Affairs Office supervises these reports and information is available in the Student Handbook which is posted on the website.
  • The institution’s athletic program participation and financial support (EADA) report is prepared by the Athletic Department and information submitted to each year.
  • The student’s rights under the Family Educational Rights and Privacy Act (FERPA): Registrar’s Office is responsible for FERPA compliance and the information is available on the website, online catalog and the student handbook.
  • The institution’s placement of, and types of employment obtained by, graduates of the institution’s degree or certificate programs: Career Services Office surveys graduates to determine job placement. discusses Access/Success/Impact. Current GSU Fact Book, which is located in the Academic Affairs Office, contains additional data.
  • The types of graduate and professional school education in which graduates of the institution’s four-year degree programs enroll: Career Services Office surveys graduates to determine enrollment in advanced degrees. Some departments survey their graduates and maintain additional information. See Career Services Office for the results of the most recent survey.
  • Information regarding textbook costs and the ISBN is located .

Students may contact the appropriate offices or access the websites provided herein for more information. Click for the financial aid policies and procedures manual.



The Free Application for Federal Student Aid () is a financial need analysis form from the U.S. Department of Education. The FAFSA determines your eligibility for federal financial aid. 鶹ýAV’s FAFSA code number is 003813. After completing the paper FAFSA or filing electronically at , you will receive a Student Aid Report. All the schools you listed on the report will electronically receive your financial information. You are encouraged to submit the FAFSA from by March 1 for prompt processing. There is no separate institutional financial aid application.

FAFSA Tutorial for first time filers:



Students are offered federal aid based on residency, expected family contribution (EFC), the date their application was received, and their desire for work and/or loans. The “estimated cost of attendance” is the budget used to determine student eligibility for aid. Awards are made assuming full-time enrollment. Students who enroll less than full-time will have their awards pro-rated and should contact the Financial Aid Office. Students must be enrolled in at least six hours to be considered for student loans.

Outside resources can affect eligibility. If you receive aid from outside sources such as VocRehab, National Guard and other scholarships, your aid package may be adjusted.

Students wishing to participate in an approved study abroad program may also be considered for financial aid. For information regarding study abroad scholarships, see these possible sources.

Summer school financial aid is considered an extension of the immediately preceding academic year. There are limited funds available for summer school, unless a student has remaining eligibility for Pell Grant or Direct Loan. Students must have completed the FAFSA for the previous school year and also must submit an institutional summer school financial aid application to be considered. When filling out the application, be sure to consult the guidelines available on this website.

To Receive Your Funds

All students must be fully admitted to college before any aid can be disbursed. Registered students will receive an online billing invoice from the cashier’s office. If all requirements are met, funds will be disbursed to your account after the first day of classes of a term. Generally, you must have a completed financial aid file, signed a promissory note and taken entrance counseling for Direct Loans, be enrolled and attending classes, be fully admitted, and you must make satisfactory academic progress.

If you have a credit balance after financial aid funds have paid for your tuition and fees, direct deposit or a check for the remaining balance will be available within 10 working days at the cashier’s office with proper identification. If checks are not picked up, then checks will be mailed to your permanent address as listed in the school’s computer system.

Withdrawing From School

Students who receive financial aid and find it necessary to withdraw from all classes must notify the Financial Aid Office as part of the withdrawal process. When you drop below half time, you will enter the grace period for repayment of loans. All recipients of federally guaranteed loans (Federal Direct and PLUS loans) are required to undergo Exit Counseling upon leaving school or graduation. Failure to do so will cause a hold to be placed on your records. Notification is done via the Student Withdrawal Fact Sheet

Students who receive financial aid while attending Glenville State will not receive any cash refunds upon withdrawal from school until all financial aid amounts which were disbursed for that enrollment period are repaid. Repayment of financial aid will be calculated until 60 percent of the semester is over.

Title IV funds recipients are subject to the “Return of Title IV Funds” policy, which is based on the percentage of the enrollment period completed and the amount of Title IV aid disbursed. This is a separate calculation from the institution’s refund policy.

After you have completed 60 percent of the semester, you will not be required to return Title IV funds. Loans are repaid by the student according to the terms and conditions of the promissory note. Any money owed by the student must be repaid to the school within 45 days of notification of the repayment, or it will be turned over to the Department of Education for collection and you become ineligible for further federal financial aid. You will be billed for any amount the school must return due to the your withdrawal that is not covered by the institutional refund policy.

Special Circumstances

Consideration may be given to students with special circumstances such as separation/divorce, loss of income, unusual medical expenses, death in the family or other situations. Students with special circumstances should contact the Financial Aid Office.


Students receiving Title IV financial aid must maintain satisfactory academic progress toward a degree. Students not maintaining satisfactory progress will be suspended from receiving any federal financial aid.

Glenville State follows the Dependency Status definition of a student as set forth by the United States Department of Education. However, if there are very unusual circumstances, exceptions may be made.

The Financial Aid Office, on behalf of 鶹ýAV, reserves the right to review, adjust, or cancel an award at any time due to changes in the recipient’s financial, academic, or residency status. Awards could also be changed based on the availability of funds and/or changes in regulations and/or procedures mandated by the university, state, or federal authorities and/or computer-based error.